IMPORTANT ANNOUNCEMENT

NEW ELECTRONIC BIDDING SYSTEM

The Town of Marana is pleased to announce that we now use Public Purchase, a web based e-procurement service.  In order to receive bid notifications and other important procurement information as a current vendor you must register with this new system.   This process will only take a few minutes.   The two-step registration process is detailed below in the Instructions section.

The move from our previous e-procurement system to Public Purchase was effective July 1, 2015.   Please register as soon as possible so that you have uninterrupted access to our procurement solicitations.   By accessing and downloading our solicitations, which will be categorized according to the  widely-used NIGP Commodity  Code, you will receive any related addenda and other notices.

 INSTRUCTIONS

 1. Register with Public Purchase:

Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder.  If you are already registered with Public Purchase, please proceed directly to step 2.

 https://www.publicpurchase.com/gems/register/vendor/register

 

 2. Register with Town of Marana:

A.    Once  you  have  received  your  activation  email  from  Public  Purchase  log  into www.publicpurchase.com and accept the terms and conditions of use.

 B.  Click on the "Tools" tab, Click on the "Agencies" tab.

 C.  This will take you to the agency search page.  In the agency name box type in the name of the agency.  Leave the "new agency since" box blank.  Make sure Registration Status says "ALL".  Click on "search"; this will bring up the agency below. To the far right of it you will see "view" and "Register."   Click on the "Register" link to complete the vendor registration with the agency.

It is important that this second part of the registration is complete or you will not receive notifications of upcoming procurement opportunities from the Town of Marana.  It is your responsibility to keep the information up to date, particularly the contacts and email addresses.

Why the switch?

As part of the Town’s overall communications strategy, a comprehensive search for the best electronic bidding system has led to the selection of Public Purchase.   Using this service is expected to make the procurement process easier for the Town and our suppliers. The Public Purchase eProcurement System was designed exclusively for use by government agencies and their vendors.

 Benefits to Us

This  eProcurement  system  is  compliant  with  all  Federal  and  State  regulations,  which determine  the  required  procedures  for Government  Agency  purchasing  practices.    This service will also create an up to date vendor database, which will be hosted on Public Purchase's servers and will allow suppliers to easily update and change their information as needed.

 What benefits to You?

This e-procurement system will create a single location in which to view open Requests for Quotation and award information for previous solicitations issued through the Public Purchase website.   This system will also provide you with automatic notification and transmittal of bid solicitations to vendors.  In addition, Public Purchase gives you access to bid opportunities with other government entities.   Our neighboring Towns of Oro Valley and Sahuarita also use the Public Purchase system.  All of this is provided at no charge to you.

If you need any assistance with this process please contact Public Purchase at support@publicpurchase.com.  Or use their Live Chat during business hours.  It can be found in the upper left corner of the web site.

Thank you for participating in the Town of Marana’s new registration process.

Sincerely,

 

Town of Marana Finance and Procurement Department

July 1, 2015